17
A
rchiving and searching
Creating a control sheet
You want to, e.g., save a document in paper form to archive 3.
Enter
in Internet Explorer.
Enter the user name and password.
Click on in the archive, a new win-
dow will open.
Enter all of your search terms in the text field that
you want to use to retrieve the document in future.
The search terms are separated from each other us-
ing blank spaces. Upper and lower case letters are
ignored. It is also irrelevant whether the words are
entered as a proper sentence or mixed up.
Avoid using punctuationmarks directly after a word.
Complete the process by pressing .
All of the terms entered are converted into upper
case letters and the button
appears. Check the terms you have entered
and make any corrections required. Finally
press once again.
Now press , a new window will
open that you need to print out.
Add this sheet (individual control sheet) to the document that you want to save in archive 3 and scan the complete docu-
ment including the control sheet that you just printed out in one operation.
The control sheet must not be the first page of your document because the first 999 words, numbers, or terms on the first
page of the document are automatically saved as search terms (default setting) in addition to your individually entered
search terms. If you do not want to save the first 999 words, numbers, or terms on the first page of the document as search
terms then please see pages 8 and 14.
If an error should occur during processing, the document will automatically land in the error archive. You can
also create a control sheet with your own text program. A control sheet must only contain control characters
(
see page 14
) and control commands!
A
rchiving paper documents on a scanner using a control sheet
Standard control sheet
You want to, e.g., save a document in paper form to archive 5.
You require the control sheet for Archivio 5.
Enter
fünfte IP>>/archivio5.pdf
in Internet Explorer.
Enter the user name and password and then print out the control sheet.
In Archivio 3, enter the relevant line
This will open the PDF file that you need to
print out.
Always add this sheet (control sheet for Archivio 3) to the document that you want to save in Archivio 3 as the last page.
The first 999 words, terms, or numbers on the first page of the document are automatically saved / indexed as search
terms (default setting).
Vacation Spain Pool Summer 2006
Vacation
Spain
Pool
Summer
2006
Syntax I
Syntax II
Note
If you directly select the desired archive on the scanner (A.S.F.) and also scan the document using a control sheet then
the control sheet is ignored.
Text field for
search terms
