14
C
hapter
II
Archiving and searching
A
rchiving and searching
C
ontrol characters
/
control commands
BvLArchivio® has nine control commands. Control commands serve to ensure that you do not need to further process the
document after scanning in order to archive it. Control commands are located somewhere on the scanned document and
tell BvLArchivio® what to do with the document.
The control characters must always be written in capitals!
%START%
Located at the start, acts as a marker for the starting position, tells the system that the
processing should begin from this point.
%A%
Archivio 1 / Department 1
Instructs the system that this document should be saved to Archivio 1.
%E%
Archivio 2 / Department 2
Instructs the system that this document should be saved to Archivio 2.
%H%
Archivio 3 / Department 3
Instructs the system that this document should be saved to Archivio 3.
%N%
Archivio 4 / Department 4
Instructs the system that this document should be saved to Archivio 4.
%X%
Archivio 5 / Department 5
Instructs the system that this document should be saved to Archivio 5.
%NEIN%
Prohibits the system from automatically indexing the first page of the document.
Otherwise, the first 999 words, terms, and numbers are always automatically saved as
search terms from the first page of the document. You can also change this value (
see page 8
).
%JA%
Full text indexing will be carried out. All words, terms, and numbers from the whole
document will be saved as search terms.
%ENDE%
Located at the end, acts as a marker for the end position, tells the system that the
processing should end here.
Examples of the syntax for control characters / control commands
All commands can be written on individual control sheets. Commands can also be integrated into your own document
pages or added as barcodes (BvLArchivio® Premium version). The control sheet itself must not be the first page. You can
find other examples in the document “Application Examples”!
%START% %A% %ENDE%
You have not provided any search terms. The first 999 words, terms, and numbers from the first page of the document are
automatically saved as search terms, the control sheet itself must not be the first page.
%START% %A% INVOICE RECEIVED %ENDE%
You have provided two search terms “Invoice” and “Received.”The document is saved with the search terms “Invoice” and
“Received,”while the first 999 words from the first page of the document are also automatically saved as search terms. The
control sheet itself must not be the first page.
%START% %A% INVOICE RECEIVED 4711 %ENDE%
You have provided three search terms “Invoice,”“Received,” and “4711.” The document is saved with the search terms “In-
voice,”“Received,” and “4711.” The first 999 words, terms, and numbers from the first page of the document are also auto-
matically saved as search terms. The control sheet itself must not be the first page.
%START% %A% INVOICE RECEIVED %NEIN%%ENDE%
You have provided two search terms “Invoice” and “Received.”The document is saved with the search terms “Invoice” and
“Received.”The additional command
%NEIN%
prohibits the system from saving the first 999 words, terms, and numbers
from the first page of the document as search terms.
Control commands in metafiles
(not valid for scanning processes, see page 19)
%JA-1%
Read and index the first page of the PDF file and save as a PDF/A file
%JA-A%
Read and index all pages of the PDF file and save as a PDF/A file
%JA-O%
Save the original PDF file
(only valid in combination with %JA-1% or %JA-A%)
Note
A maximum of 200,000 search terms can
be saved in the BvLArchivio® database
per document (corresponds to approx.
500 fully written pages). These files are
labeled with the search term xxxBVLxxx.
